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Policy
Information
Technology
Acceptable
Use
(i) Policy
Statement
"It is the Policy of ARS Day School that all members of the ARS
Day School Community are responsible for obeying Provincial and Federal
laws/regulations and Policy concerning the use of information
technology services, facilities and equipment. The 's Information
Technology resources remain the sole property of ARS Day School . ARS
Day School grants students, clients and employees the privilege to
use its information technology services, facilities and equipment to
further learning, teaching and working.
Further, any materials which may violate a person's right to work and
study in an environment free from discrimination/ harassment are not to
be stored, displayed, transmitted or otherwise linked to ARS Day School
information technology services, facilities and equipment.
However, ARS Day School recognizes the individual right to access
information. As a user of the information technology services,
facilities and equipment, you are responsible for abiding by the
Information Technology Acceptable Use Policy and the Protocol for
Dealing with Information Technology Abuse."
(ii) Prevention,
Education
and Enforcement
ARS
Day School is committed to preventing behaviour which results in
the inappropriate use of the 's Information Technology Services and
Facilities. The is responsible for communicating to all employees,
students, clients, the public, and/or contractors that the inappropriate
use of the 's IT services, facilities and equipment is prohibited. This
includes ongoing proactive education/prevention campaigns such as staff
and student training, regular communication of the ITAUP through
internal media, and the articulation of the ITAUP into the ICA 001
curriculum. The maintains its responsibility for communicating,
monitoring, implementing and enforcing, where necessary, all aspects of
the ITAUP.
Official E-Mail is available to all employees and students.
Faculty, staff and students are reminded that correspondence
should only be disseminated electronically through official -provided
e-mail. Alternate e-mail addresses, such as Yahoo mail or Hotmail mail,
are not authenticable through ARS Day School.
(iii) Policy
Regulations
and Responsibilities
ARS Day School Provides Information Technology services,
facilities and equipment to meet your learning, teaching or working
needs.
However, it is a violation of Policy to:
enter, without authorization, into equipment, facilities, networks or
accounts to use, read, transfer or change the contents, or for any other
purpose;
use another individual's information technology account;
grant another individual access to your information technology account;
use any information technology facilities to interfere with the
work of other students, faculty members or officials;
use information technology facilities to send obscene, abusive,
derogatory or harassing messages;
display, transmit, distribute or make available information that
expresses or implies discrimination or an intention to discriminate;
use information technology facilities to interfere with the normal
operation of information technology systems and connecting
networks; this list would include such things as flooding the network
with messages or sending chain letters or pyramid solicitations.
Unauthorized use of information technology facilities and accounts and
removing or altering data is a criminal offense in Canada;
use ARS Day School 's computer facilities for profit or commercial gain;
create and/or use world-wide web information pages or links to point to
offending materials that do not comply with the Ontario Human Rights
Code or the Criminal Code of Canada;
use ARS Day School 's computer facilities for any purpose that could be
seen as a violation of the Criminal Code of Canada.
(iv) Consequences
of Policy
Violations
Employees,
students and clients are responsible for reporting all real, or
perceived infractions of the Information Technology Acceptable Use
Policy to the Information Technology Security Officer (CSO). The CSO can
be reached electronically at cso@ARS Day Schoolc.on.ca. Documented and
substantiated complaints shall be handled through the Protocol for
Dealing with Information Technology Abuse.
Overall, the Information Technology Acceptable Use Policy asks that you
obey the law and be considerate of others' needs.
Failure to adhere to the Information Technology Acceptable Use Policy
could result in suspension of usage privileges or other discipline as
appropriate.
When there is a suspected violation of the Policy, the has the
authority to conduct appropriate search and seizure procedures of all
owned and operated Information Technology services, facilities and
equipment. The also reserves the right to review and/or restrict
services and programs that are deemed potential violations of
Policy.
ALLEGED VIOLATIONS OF THE ABOVE POLICY ARE HANDLED BY THE RESOLUTION,
EQUITY AND DIVERSITY CENTRE (REDC), IN CONJUNCTION WITH INFORMATION
TECHNOLOGY AND TELECOMMUNICATION SERVICES.
FOR FURTHER INFORMATION CONTACT THE CSO at cso@ARS Day Schoolc.on.ca,
the REDC at Human.Rights@ARS Day Schoolc.on.ca, or visit our Website at
www.ARS Day Schoolc.on.ca/hr/redc
Protocol
All
employees, students and clients are expected to abide by the Information
Technology Acceptable Use Policy and accompanying Protocols. All
employees and students are also expected to comply with the directions
given to them by staff when they are performing their regular or
delegated duties regarding this Policy.
(i) Preamble
A.R.S.
Day School has developed standards of behaviour when using information
technology services, facilities and equipment. All members of the ARS
Day School Community are responsible for obeying the law and
policy with regards to the use of information technology services,
facilities and equipment. Legislation and policy which affects the
use of information technology services, facilities and equipment
include, but are not limited to:
the Ontario Human Rights Code
the Criminal Code of Canada
Internet Service Provider Acceptable Use Policy
ARS Day School's Information Technology Acceptable Use Policy
ARS Day School's Discrimination & Harassment Policy
ARS Day School's Student Rights and Responsibilities Policy
ARS Day School's Personal Safety/Security Threats Policy
It is the policy of ARS Day School that any materials which may
violate a person's right to work and study in an environment free from
discrimination/harassment are not to be stored, displayed, transmitted
or otherwise linked to ARS Day School information technology
services, facilities and/or equipment. However, ARS Day School
recognizes the individual right of access to information. As such, it is
not considered an offense to seek out information, that may be
considered offensive or sexually explicit, providing it is done for
specific academic purposes.
This Policy follows the 's Discrimination and Harassment Policy and as
such is intended to foster a balance between academic freedom and the
freedom from Discrimination and/or Harassment. The strives for a
learning, teaching and work environment which promotes inclusion,
understanding and respect for all students and employees. It is the 's
objective to ensure that curriculum, teaching and promotional materials
reflect our community.
Where teaching and/or promotional materials are being developed and/or
utilized, every effort shall be made to portray and acknowledge the
diversity of Canadian society. Materials that may contain discriminatory
bias and stereotypes must be used exclusively for the purpose of
ensuring that members of the community become open-minded,
discerning, critical and analytical thinkers, aware of historical and
current values, attitudes and behaviours.
(ii) Process
A.R.S.
Day School has a process in place for filing individual complaints
of Discrimination and/or Harassment. In addition, where the does
not receive an individual complaint but is aware of activity which
violates the law or policy and impairs the objectives of the , a
complaint will be initiated. In these instances, the is obliged to
take action.
Violations of the Information Technology Acceptable Use Policy will be
processed using the following procedures.
A. Reporting
of Alleged Violations
1) Employees, students and clients are responsible for reporting all
believed to be or perceived infractions of the Information Technology
Acceptable Use Policy to the CSO or the REDC. The CSO can be reached
electronically at cso@ARS Day Schoolc.on.ca
2) Reports can be made to a local technician or administrator who is
then responsible to report to the CSO.
B. Local Technician/Administrator Responsibilities - Immediate Response
1) The Local Technician/Administrator is responsible for ensuring that
login logs, login failures and usage logs are preserved wherever
possible.
2) All non-required services and daemons should be turned off (i.e.,
mail turned off on servers where it is not required for learning or
teaching purposes).
3) Warnings may be issued for minor infractions of the Information
Technology Acceptable Use Policy or local policies. Discretion must be
used when issuing a warning. A sample wording has been developed and
should be used. All warnings will be copied to the REDC and the CSO for
central record keeping.
4) No actions will be taken resulting in severe discipline for an
infraction without a proper investigation and the involvement of the
Resolution, Equity and Diversity Centre unless notification to the
individual and/or group would cause the to violate specific legal
obligations with regards to the dignity, safety or security of its
constituent(s).
C. Security
Officer - Technical Investigation
1) Upon receipt of a report, the CSO or designate will conduct a
preliminary investigation to collect information about the report and
determine if the incident could possibly be a breach of any applicable
policy, provincial code or federal law.
2) Where the CSO and/or designate has sufficient information that
the incident could be a breach, he/she will report it immediately to the
REDC. The may also assign the responsibility of collecting
pre-investigation material to a local technician.
3) If the material in question resides on computer equipment,
facilities or networks (for example a web page on ARS Day School's
server), the material may be removed pending an investigation. If the
incident involves abuse of e-mail or other information technology
activities, account privileges for the alleged offender may be suspended
pending an investigation. This decision will be made by either the CSO
or REDC, depending upon circumstances.
D. Resolution,
Equity and Diversity Centre Responsibilities
Formal Investigation and Resolution
1) Upon receipt of the CSO's report, REDC will conduct an investigation
which will include, but is not limited to, the following: review of the
CSO's report, inspection of any materials or evidence presented, and
interviews with any parties who were involved or may have knowledge of
the incident.
2) Where the incident breaches the 's Policy on Discrimination and
Harassment or the Ontario Human Rights Code, REDC will initiate
proceedings under the 's Procedures on Discrimination and Harassment.
3) Where the incident breaches the Criminal Code of Canada or Provincial
laws/regulations, the REDC will notify the appropriate Police Force.
4) Where the incident breaches the Information Technology Acceptable Use
Policy, REDC will discuss the investigative findings with the CSO and
appropriate disciplinary action will be initiated.
(iii) Disciplinary
Action
Where incidents are found to be in violation of policy, the
will exercise its rights to take appropriate disciplinary action,
including, but not limited to, verbal/written warnings, rescinding of
e-mail or Internet accounts, removal of materials from computer
equipment facilities and networks, disciplinary directives, behavioural
contracts, suspension and/or expulsion/dismissal from the . In addition
to internal sanctions that can impact on a student's academic
performance or employee's employment, the will cooperate with all
local, national and international law agencies whenever necessary. The
will not be responsible for sanctions taken by these agencies for
violations of the 's ITAUP that are against local and international laws
and/or criminal codes.
Updated November 2008
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